Monitoring Committee
The Monitoring Committee (MC) is composed of representatives of the local, regional and central authorities from the states which participate in the programme. Each participating country has equal voting rights, regardless of the number of representatives appointed.
The Monitoring Committee monitors the carrying out of the programme, examines all the problems which affect its performance, has the possibility to issue recommendations to the Managing Authority regarding the implementation. The works and decisions of the Monitoring Committee are based on the principles of transparency, equal treatment, non-discrimination, objectivity and fair competition.
The Monitoring Committee approves the selection criteria of projects and is responsible for the evaluation and selection procedures applied to the projects which will be funded by the programme.
The institutional composition of the Monitoring Committee is the following:
Romania
Members
Ministry of Development, Public Works, and Administration
Iași County Council
Botoșani County Council
Vaslui County Council
Galați County Council
North-East Regional Development Agency
South-East Regional Development Agency
Ministry of Foreign Affairs
Observers
Ministry of Internal Affairs
Ministry of Environment, Water and Forests
Ministry of Health
Ministry of Education
Ministry of Investment and European Projects
Association of Romanian Municipalities
National Anti-Discrimination Council
Audit Authority
Republic of Moldova
Members
Ministry of Finance (National Authority)
Ministry of Foreign Affairs and European Integration of Moldova
State Chancellery
Ministry of Internal Affairs
Ministry of Labour and Social Protection
Ministry of Culture
Ministry of Environment
Regional Development Agency Center
Observers
P.I. Office for External Assistance Programs Management
Ministry of Health
Ministry of Infrastructure and Regional Development
Ministry of Education and Research
Technical University of Moldova
Court of Accounts of the Republic of Moldova
Regional Development Agency North
Caritas Cehia – Chișinău Branch
Rules of Procedure of the Monitoring Committee
MC Decision 1 - Approval of the Rules of Procedure
MC Decision 2 - Approval of the features of the calls for proposals
MC Decision 3 - Approval of the application package for standard projects call for proposals
MC Decision 4 - Approval of the distribution of the supplementary funds allocation
MC Decision 5 - Approval of programme amendment
MC Decision 6 - Approval of the Technical Assistance Strategy
MC Decision 7- Approval of the application package for small scale projects call for proposals
Managing Authority
The Managing Authority is responsible for the management of the programme in accordance with the principle of sound financial management and assures that the decisions of the Monitoring Committee comply with applicable low and provisions.
The Ministry of Development, Public Works, and Administration was nominated by the two countries as the Managing Authority of the Interreg NEXT Romania – Republic of Moldova Programme.
The Managing Authority launches calls for proposals and following the selection process signs financing contracts with the beneficiaries and monitors the implementation of projects.
The Managing Authority assures the information of beneficiaries for the good implementation of projects.
Joint Secretariat
The Joint Secretariat is established to assist the Managing Authority, the Monitoring Committee and the Audit Authority in the fulfillment of their functions.
The Joint Secretariat operates in the Regional Office for Cross border Cooperation from Iași.
The Joint Secretariat performs activities of information and advertising regarding the programme, performs the pre-contracting visits for selected applicants and supports the beneficiaries during the project implementation period.
National Authorities
Each participating country appointed a National Authority whose role is to answer for the creation and functioning of management and control systems at national level.
Thus, in Romania the Ministry of Development, Public Works and Administration was appointed as National Authority, while in Republic of Moldova the Ministry of Finance was appointed as National Authority.
The National Authorities support the Managing Authority and the Joint Secretariat in the monitoring of projects on their own territory facilitates the communication with beneficiaries, etc.
The National Authorities offer support to the Managing Authority for establishing the evaluation criteria and contractual provisions by assuring the conformity with the national legislation.
Audit Authority
The Audit Authority from the Court of Accounts of Romania was nominated by the participating countries as the Audit Authority for the programme. In the fulfillment of its assignments the Audit Authority works independently from the Managing Authority.
The Audit Authority performs the annual audit of management and control systems, on a corresponding sample of projects and on the accounts of the programme.
The Group of Auditors
The Audit Authority is assisted by a group of auditors comprising representatives of the Republic of Moldova and Romania. The institutions acting as members of the Group of Auditors in each country are:
- For Romania: The Court of Accounts- Audit Authority.
- For Republic of Moldova: The Court of Accounts.